Zapier & Make Integration

Use Zapier or Make (formerly Integromat) to connect StudioFlows to over 5,000+ apps. Perfect when your platform doesn't have native webhook support.

When to Use Zapier/Make

• Your form platform doesn't support webhooks directly
• You need to transform or filter data before sending
• You want to trigger multiple actions from one form submission
• You need to connect platforms like Google Forms, Calendly, or Acuity

Zapier Setup

Step 1: Create a New Zap

1. Log in to Zapier
2. Click Create Zap

Step 2: Set Up Your Trigger

Choose what triggers the lead creation:

Step 3: Add Webhook Action

1. Click + to add an action
2. Search for "Webhooks by Zapier"
3. Select POST
4. Configure the webhook:
   • URL: https://studioflows.app/api/leads/webhook?key=YOUR_KEY
   • Payload Type: Json
   • Data:
     • name → Map to name field from trigger
     • email → Map to email field
     • phone → Map to phone field
     • message → Map to message/notes field

Step 4: Test and Enable

1. Click Test action
2. Check your StudioFlows dashboard for the test lead
3. If successful, click Publish

Make (Integromat) Setup

Step 1: Create a New Scenario

1. Log in to Make
2. Click Create a new scenario

Step 2: Add Trigger Module

Add your source app and select the appropriate trigger (e.g., "Watch New Responses" for Google Forms).

Step 3: Add HTTP Module

1. Click + to add a module
2. Search for HTTP
3. Select Make a request
4. Configure:
   • URL: Your StudioFlows webhook URL
   • Method: POST
   • Body type: Raw
   • Content type: JSON (application/json)
   • Request content:

     {
       "name": "{{1.name}}",
       "email": "{{1.email}}",
       "phone": "{{1.phone}}",
       "message": "{{1.message}}"
     }

Step 4: Test and Activate

1. Click Run once to test
2. Submit a test form
3. Check StudioFlows for the lead
4. Turn on scheduling to activate

Common Use Cases

Google Forms → StudioFlows

Trigger: Google Forms → New Response
Action: Webhooks → POST to StudioFlows

Field mapping:
- name: {{Name}} or {{Full Name}}
- email: {{Email}}
- phone: {{Phone Number}}
- message: {{How can we help?}}

Calendly → StudioFlows

Trigger: Calendly → Invitee Created
Action: Webhooks → POST to StudioFlows

Field mapping:
- name: {{Invitee Name}}
- email: {{Invitee Email}}
- message: "Booked via Calendly: {{Event Type Name}}"

Acuity → StudioFlows

Trigger: Acuity Scheduling → New Appointment
Action: Webhooks → POST to StudioFlows

Field mapping:
- name: {{First Name}} {{Last Name}}
- email: {{Email}}
- phone: {{Phone}}
- message: "Appointment: {{Type}}, {{Date}} at {{Time}}"

Advanced: Filtering

You can add filters to only create leads for certain conditions:

Zapier Filter Example

1. Add a Filter step between trigger and action
2. Set condition: "Event Type" contains "Headshot" (to only capture headshot inquiries)

Make Filter Example

1. Click the line between modules
2. Add filter: {{Type}} contains "Headshot"

Troubleshooting

Zap/Scenario runs but lead doesn't appear

• Check the webhook URL includes ?key=YOUR_KEY
• Verify the name field is mapped (required)
• Check Zapier/Make task history for errors

Getting 401 Unauthorized error

• Your webhook key is incorrect - copy it again from StudioFlows settings

Data format issues

• Make sure Payload Type is set to json (not form)
• Field names should be lowercase: name not Name